Thursday, May 15, 2014

How to manage Alpha Theta Phi time?

By Heebeom Yang

What is the best way for the chapter to use its time throughout the year? We are always running out of time. Let me be honest with you, our chapter Alpha Theta Phi ran out of time while trying to complete our College Project and Honors in Action project.  Based on my experience of constantly running out of time, I chose to attend an Educational Forum on Competitive Edge at the PTK International Convention in Orlando. However, instead of discussing the program, the forum focused on time management.

With a limited amount of time, what should a chapter focus on? It was the first question to answer for the discussion leader. In fact, I never thought about how our chapter manages time. We just made a timeline to divide our work and followed the day by day schedule by using Google Calendar. I shared how the Alpha Theta Phi chapter managed their time with the discussion leader and he told me that our chapter follows  one of the strategic planning cycles. A strategic planning cycle is a set of formal planning procedures which ensures that managers examine major issues faced by their organization at regular meetings. This is necessary to overcome running out of time with short term problems. Based on this information, I suggest that Alpha Theta Phi Chapter officers and PTK members manage their time by setting a timeline and evaluating whether deadlines are being met on a regular basis.

Another way to manage your time is to set clear goals to achieve chapter improvement.  As a chapter, we set common goals to help establish agreement on intended outcomes or results. At our meetings, we would assess and adjust the goals which allows decisions to be made and actions to take shape. This is what makes our chapter what it is. We constantly try to set goals about who Alpha Theta Phi serves, what it does, and why it does it, with a focus on the future.

After attending this information session, I believe effective strategic planning articulates not only where Alpha Theta Phi is going and the actions needed to make progress, but also how the chapter will know if it is successful. Our chapter’s success depends on our future chapter officers and active members. Please remember these tips to our chapter.

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